Executive Assistant – Operations, HR
Job Description:
- Manage complex calendars and meeting scheduling
- Coordinate internal and external meetings
- Book domestic and international travel
- Manage executive inboxes (Gmail & Outlook)
- Prepare meeting agendas and follow-up actions
- Schedule interviews with candidates and hiring managers
- Coordinate recruitment processes
- Liaise with candidates professionally
- Keep applicant tracking systems and hiring documentation organised
- Support employee onboarding and offboarding
- Assist with HR administration and documentation
- Maintain company records and internal documentation
- Coordinate office supplies and operational purchases
- Assist with company-wide administrative projects
- Prepare documents and presentations
- Manage digital filing systems
- Coordinate with external suppliers and service providers
- Learn and utilise new software platforms as the business grows
Requirements:
- Exceptionally organised with outstanding attention to detail
- Highly proactive and able to work with minimal supervision
- A strong communicator with excellent written and spoken English
- Comfortable asking questions and taking initiative
- Calm under pressure and able to prioritise multiple tasks
- Tech-savvy and quick to learn new software
- Professional, reliable, and discreet when handling confidential information
- Previous experience as an Executive Assistant, Operations Assistant, or Administrative Assistant
- Excellent organisational and time management skills
- Experience using Google Workspace and Microsoft Outlook
- Strong written communication skills
- Ability to manage multiple priorities simultaneously
- High level of professionalism and confidentiality
- Experience supporting startup or technology businesses
- Recruitment or HR administration experience
- Experience using applicant tracking systems (ATS)
- Familiarity with DocuSign and document management
- Experience with project management tools (Asana, ClickUp, Monday.com, Notion, etc.)
- Experience coordinating remote teams
Benefits:
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- NO TRACKER. NO PROBLEM