Remote Administrative Assistant III

Our Talent and Casting department oversees all casting for every pilot, series and long form movies produced. We are looking for a motivated, energetic assistant to support the EVP of the team.

Responsibilities

• Provide detailed organizational and administrative support to EVP
• Observe meetings with talent, table re, studio sessions, tapings, etc.
• Run casting tests upload and edit audition videos, schedule for the casting room and set up/run screenings
• Maintain relationships with agents and managers
• Greet talent for meetings
• Interfacing with development and current departments
• Research actors and brands/current trends
• Coordinate travel, visas, schedules and other travel logistics
• Generate travel and expense reports
• Schedule/Calendar/Phone management
• Create and maintain contact sheets
• Invoice tracking & processing
• Create and update presentations, letters, and other forms of management reports and communications
• Manage calendar and activities (Setting meetings, Call list, etc.)
• Internet research
• Maintain production database and resume file

Qualifications & Skills

• Strong computer/technology skills (Excel, Word, PowerPoint, Outlook, Internet and tech savvy, iMovie/Final Cut pro editing
• Attention to detail and accuracy
• Strong written and verbal presentation skills
• Superb organizational and time management skills
• Can work independently to achieve goals and has a positive attitude
• Has a global perspective and appreciation for cultural differences
• Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
• Able to multi-task and work well with others. Sense of humor is a must
• Discretion and integrity
• At ease in fast-paced, high energy, ever-changing work environment
• In depth knowledge of the television/entertainment industry
• 3-5 years administrative and organizational support for busy executive
• Experience working in a fast pace environment with tight deadlines
• Agency or Casting office experience a plus
• Education: B.A., B.S., or equivalent experience preferred

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

As part of our commitment to health and safety, all U.S. non-union and O.P.E.I.U. Local 174 applicants and employees must submit proof of vaccination against COVID-19 or request and obtain approval of a reasonable accommodation based on disability or a sincerely held religious belief, practice or observance.