Site Administrative Coordinator

Job Description:

• Provide full-time administrative support to USACS System/Site Medical Directors and other site leadership
• Perform or oversee clerical, administrative, reporting, and office management functions
• Act as liaison between USACS locations, regional leadership, corporate office personnel, physicians, patients, and hospital personnel
• Coordinate ED and inpatient administrative offices at USACS locations
• Develop relationships with hospital personnel to support the USACS contract at the site
• Coordinate schedules for Medical Directors, clinical leadership, and hospital administration
• Manage Outlook calendars and integrate Zoom options into meetings
• Manage Zoom meetings and ensure audio/visual functionality and attendee access
• Coordinate meeting agendas, attend required meetings, and create minutes for distribution
• Manage Workday Expense submissions through final approvals
• Coordinate new clinician onboarding, including orientation, EMR training, ID badges, tours, meetings, and dinners
• Support clinicians with Workday, Workday Expense, Shift Admin, and TCL systems
• Connect with IT to resolve system issues when necessary
• Coordinate site recognition programs

Requirements:

• Minimum of three years’ administrative experience required
• Thorough knowledge of and skill in using a personal computer in a Windows environment
• Strong emphasis on processing electronic documents/attachments with Adobe
• Excel Intermediate to Advanced Level
• Knowledge of presentation and database applications and Internet usage
• Attention to detail and ability to produce extremely accurate work
• Ability to work with people at all levels of the organization and hospital partners
• Ability to communicate professionally with employees, physicians, management, and external business contacts
• Proper usage of correct English and grammar
• Ability to maintain highly confidential information
• Ability to process duties efficiently, stay organized, anticipate needs, and work accurately with limited supervision
• Bachelor’s Degree preferred
• Ability to sit for prolonged periods and occasionally walk, stand, bend, stoop, and lift up to 15 pounds
• Close visual acuity required
• Resume and application submission required

Benefits:

• Medical, dental, and vision insurance options
• Health savings accounts (HSA) and flexible spending accounts (FSA)
• 401(k) employee and employer contributions
• Paid time off, including vacation, sick leave, and company holidays
• Paid parental leave & family support benefits
• Short-term and long-term disability insurance
• Life and accidental death & dismemberment (AD&D) insurance
• Employee assistance programs & wellness resources
• Bonus eligibility, equity, or other incentive programs, depending on the role